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Assign default permissions for new tables, queries, forms, reports, and macros

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This content is no longer actively maintained. It is provided as is, for anyone who may still be using these technologies, with no warranties or claims of accuracy with regard to the most recent product version or service release.

  1. Open the database that contains the tables, queries, forms, reports, and macros.

  2. On the Tools menu, click Security, and then click User And Group Permissions.

  3. On the Permissions tab, click Users or Groups, and then click the user or group that has the permissions you want to assign in the User/Group Name box.

  4. Click the type of object in the Object Type box, and click <New object> in the Object Name list.

    The <New object> selection varies depending on the type of object you've selected  <New Tables/Queries>, <New Forms>, <New Reports>, or <New Macros>.

  5. Select the default permissions that you want to assign for that object type, and then click Apply. Repeat steps 4 and 5 to assign default permissions for additional object types for the current user or group.

    For information on all the permissions you can assign, click aa170308(v=office.10).md.

  6. Repeat steps 3 through 5 for any additional users or groups, and then click OK when you have finished.

Notes

  • Default permissions can be assigned only by an administrator account (a member of the Admins group in the workgroup in which the database that contains the object was created) or by the owner of the database.

  • Some permissions automatically imply the selection of others. For example, the Modify Data permission for a table automatically implies the Read Data and Read Design permissions because you need these to modify the data in a table. Modify Design and Read Data imply Read Design. For macros, Read Design implies Open/Run.

  • Organizing user accounts into groups makes it easier to manage security. For example, rather than assigning permissions to each user for each object in your database, you can assign permissions to a few groups, and then add users to the appropriate group. When users log on to Microsoft Access, they inherit the permissions of any groups to which they belong.